Purchasing and payment

Purchasing and payments are one of ConnectionPoint's financial service offerings. ConnectionPoint works with Financial Services to ensure enhanced services and improved efficiencies. This frees up time for faculty and staff to focus on other opportunities to better support the teaching and research mission of the institution. Examples of services include:

  • Assistance with the employment versus contracted services questionnaire
  • Contract negotiation and creation for goods and services
  • Co-ordinating contract execution/signing
  • Assistance with the co-ordination and completion of vendor selection, including vendor set up and maintenance
  • Request for quotations (RFQ), collection and assessment of quotes
  • Researching and gathering information for you in response to requests for purchase, associated validation and co-ordination
  • Entry, approval and execution of purchase order requisition, purchase orders, change orders and invoices for payment
  • Reconciling vendor invoice discrepancies
  • Responding to and resolve inquiries from vendors and customers

For a request for tender (RFT), request for proposal (RFP), request for information (RFI) and request for expression of interest (REI), you can contact ConnectionPoint and we will collaborate with the FCO on your behalf and connect you with them when required.

Workforce administration

ConnectionPoint is available to assist with many human resources services, from the point you are looking to hire an employee, to the point they leave the university. ConnectionPoint works with Human Resources to ensure enhanced services and improved efficiencies for our faculty and staff. This frees up time for faculty and staff to focus on other opportunities to better support the teaching and research mission of the institution.

ConnectionPoint is available to support you with the following:

  • Reviewing job postings, posting a position and closing the posting
  • Reviewing applicants and assisting the hiring manager with a list of eligible candidates and support interview process (for example, scheduling and co-ordinating)
  • Preparing an offer letter, and monitoring compliance with term and employment equity
  • Collecting paperwork for your new hire, monitoring progression of the new employee through the onboarding process, collecting additional information including tax related documentation, NSID and other security accesses, and arranging for PAWS and other technology training
  • Administering benefits and leave
  • Assisting with separations and resignations, and monitoring progression of the employee through the off boarding process, such as removing system access, dealing with remaining professional development funds, collecting keys, etc.

Data processing

Data processing supports all ConnectionPoint services. ConnectionPoint works with Financial Services to ensure human resources and financial data applicable to university policy, guidelines and required legislation is entered into the university’s information systems. This frees up time for faculty and staff to focus on other opportunities to better support the teaching and research mission of the institution. Examples of provided services include:

  • Entry of journal vouchers
  • Submitting requests to open, transfer, update and close APEFs and DSAEs
  • Electronic job submission entry and validation for hires and terminations of CUPE 1975, CUPE 3287, ASPA, exempt, faculty and senior administration employees, and leaves and returns for all employee groups
  • Co-ordination, validation and entry of service payments

Travel and expense

Travel and expense is one of ConnectionPoint's financial service offerings.  ConnectionPoint works with the campus community to ensure enhanced travel services and reimbursement of individual University related expenses.  This allows faculty and staff to focus on other opportunities to better support the teaching and research mission of the institution.  Examples of provided services include:

  • Personal reimbursement for approved University related expenses
  • Reimbursement for travel and conference related expenses
  • Petty cash reimbursements
  • Assistance booking travel
  • Assistance with hotel and rental car arrangements
  • Assistance completing claim forms and expense reports