Changes to pcard & travel card provider

BMO Mastercard will be replaced with Scotiabank Visa October 2017

The University of Saskatchewan, as part of a collaboartive effort with the University of Regina and Saskatchewan Polytechnic, agreed to change service providers for the PCard and travel card programs on campus.  As a result, our service provider for both the PCard and travel card programs will transition from BMO MasterCard to Scotiabank VISA in October of 2017.  This transition is expected to provide cardholders on campus a consistent level of service from Scotiabank while contributing to the financial sustainability of the University.

PCards will be delivered by a university representative to your department or unit during the first week of October.  Someone from your department will then contact you to advise you as to where you can pick up your card.

Travel cards will be delivered to the address specified on your previous BMO travel MasterCard account during the first week of October.

You may continue to use your BMO MasterCard until you have received the new Scotiabank VISA card, at which time, we encourage you to activate and begin using your new Scotiabank VISA.  

All BMO MasterCards will be cancelled after October 29th. Any transactions that are not posted by October 29th, may get declined and need to be placed on your Scotiabank Visa card.

If you do not receive your Scotiabank Visa replacement card by October 15th, 2017, please contact ConnectionPoint for assistance.

To activate your card:

  1. Check your name and information on the new card to ensure it is correct.  If any of the information is incorrect, please contact ConnectionPoint for assistance.
  2. Activate your new card by following the instructions on the activation sticker attached to the card.  You will be asked to select your PIN during the activation call.
  3. Your chip card will be automatically enabled during your first transaction at a chip terminal.  For this first transaction only, your signature will be required to complete your purchase, or you may be prompted for your PIN.
  4. Read the Cardholder Agreement located on the back of the document mailed with your new card to understand your rights and responsibilities in using the card.
  5. Review the University of Saskatchewan's PCard usage and policies on Knowledge Base.
  6. If you have any questions or require assistance, please contact ConnectionPoint.

Once you have received and activated your new Scotiabank card, please ensure that you update any automatic or recurring payment information associated with your previous BMO MasterCard to your new Scotiabank card information so you do not experience any interruptions in services or automatic purchases made with your PCard or travel card.

All BMO MasterCard accounts will be terminated after October 29th, 2017.  Please ensure any automatic or recurring payment information is updated prior to this deadline.

Once you have received and activated your new Scotiabank Visa card, please destroy your old BMO MasterCard and dispose of it properly.

If you decide you no longer need or want a PCard or travel card, please contact ConnectionPoint and we can help you cancel your account.

The current PCard reconciliation process through PAWS will remain the same with the transition to Scotiabank with some items to be aware of through the transition:

  • October 5th - October 29th transactions on your BMO MasterCard will appear in your October billing period in PAWS
  • Any transactions on your Scotiabank Visa during this same period will be moved to your November 1st - November 31st billing period

Note that the billing period for Scotiabank cards will be from the first day of every month to the last day of every month.

PCard usage and policies have not changed with the change to Scotiabank with the exception of procurement limits.  

In June 2017, Purchasing Services announced changes to procurement limits, increasing acceptable procurement limits to $10,000 from $5,000.  In accordance with updated procurement policies on campus, your PCard can now be used for purchases up to $10,000.  For full details regarding procurement limits and PCard usage and policies, please refer to Knowledge Base.

PCard Topics:

General Procurement Policies:

Full details of Scotiabank Visa commercial card benefits can be found at this link.

Changes have been made to the Travel card program that cardholers should be aware of affecting interest rates and payment terms.  Please refer to the Corporate Travel Card article in Knowledge Base for changes that will affect you.

The University of Saskatchewan's usage guidelines and policies regarding the Travel card have not changed with the change in service providers.  Please ensure you are familiar with the University of Saskatchewan's usage and policies on Knowledge Base.

Full details of Scotiabank Visa commercial card benefits can be found at this link.

Enhanced online recruitment experience

In May 2017, the University of Saskatchewan will be launching a new online recruitment experience for hiring managers and for applicants both internal and external to the university. For managers, this will mean stronger online tools to manage candidates throughout the recruitment process in a more efficient and effective manner. For applicants, this online experience allows you to create your profile and quickly find the jobs that match your skills.

More information on specific details and changes to the recruitment process will be provided as it becomes available.

Electronic job submission (phased approach)

Beginning in May 2017, data entry for certain electronic job submissions (EJS) will begin to transition to ConnectionPoint in a phased approach, beginning with the College of Education and units under the Office of the Vice-President Finance and Resources. A phased approach allows ConnectionPoint staff and the university community time to ensure the process is working effectively for all parties before looking at a broader roll out.

Why are we exploring changes with EJS processes?

ConnectionPoint provides an opportunity to support the EJS process in a more user-friendly way that helps to connect many services and processes that are complementary, but historically not aligned. The information received through an EJS is a trigger to initiate many other processes that are integrated into the onboarding and off boarding processes such as: access to systems and professional development funds, enrollment in benefit and pension plans, keys and space. It also helps to deliver a positive user experience.

 As a result of these changes, the goal is to:

  •  ensure the timely and effective co-ordination of job changes and leaves, which can often be complex and involve many units.
  • support the employee onboarding process to ensure items such as benefits and system access are set up prior to an employee’s start date.
  • support the employee off-boarding process to ensure items such as pension transfer, system access and benefits termination are taken care of.
  • support the transition to semi-monthly pay and the new EJS submission deadlines that will accompany this change.

What is changing?

Beginning in May, faculty and staff in the College of Education and units under the Office of the Vice-President Finance and Resources will provide job information through new e-forms located in the ConnectionPoint PAWS channel for:

  • hires and terminations of permanent and term CUPE 1975, CUPE 3287, ASPA, exempt, faculty and senior administration employees; and
  • leaves and returns for all employee groups.

For all other colleges, schools and units, you will receive further communication this summer on when these changes may be implemented in your unit.

What is not changing?

At this time, units outside of the College of Education and the Office of the Vice-President Finance and Resource will see no change.

For the College of Education and the Office of the Vice-President Finance and Resource (pilot units), please continue to submit casual hires and terminations, job changes and casual hours for all other employee groups through the EJS in AboutUS.